Contract Services
Affiliation Agreement Request Details
Affiliation Agreements are required for any student placement for fieldwork experience in which the University takes part, whether by supervising, participating, facilitating the placement, providing credit, or in any other capacity that may expose it to claims arising from the students’ participation.
Only Academic Departments taking responsibility for the relationship may submit an Affiliation Agreement review request.
Please do not direct students to this form. California State University policy requires that certain preliminary matters must be addressed prior to placing students for fieldwork experience. By submitting an Affiliation Agreement for review, you are representing that these matters have been adequately addressed and approved by authorities within your department. More information on CSU Policy related to service learning, fieldwork, and internships can be found here and here. Each academic department has specialized personnel with responsibilities related to such placements. Please consult with them before attempting to enter into an agreement of this type.
We understand that contracts requiring review may be submitted by a range of staff with different responsibilities, but in order to ensure that responsibility is taken for the aforementioned preliminary requirements, we require that you identify an Approver with sufficient authority within your department to verify that these matters have been addressed and take responsibility in the event that something goes awry. Typically, this approver will have Level 4 Signing Authority status in the University’s Signature Authority management system, but your department may have internal procedures that vary. Please consult leadership within your department to ensure that your obligations and the University’s obligations are met before submitting an Affiliation Agreement for review.
In addition to identifying the Requestor, who is actually filling out the form and submitting the request, and an Approver, who has adequate authority to take responsibility for the costs and risks associated with the relationship, you will be asked to identify a Contact person for this relationship, who is the person most knowledgeable within the University who can be expected to answer questions regarding the relationship and resolve problems should they arise.
Entity Details
An Affiliation Agreement is intended to allocate responsibilities and liabilities related to the student placement, allaying concerns on both sides and simplifying resolution of any dispute that might arise in the future. In order to ensure that these obligations and commitments are enforceable under law, and to ensure that you know with whom you are entering into this proposed relationship, we ask that you clarify with your contacts at the potential placement site the legal name and address of the entity with which we will be contracting. This information can be verified with the office of the California Secretary of State via its Business Search portal.
While the relationship with this entity belongs to your department and we hope to simplify maintenance of the relationship by leaving responsibility for correspondence with your department, information on your primary contact can be useful to Contract Services if we need to verify details, negotiate changes to the agreement, or address matters related to the program when the primary internal stakeholder is unavailable.
Contract Information
This section of the form will request general information about the agreement you seek to put in place, including a general description of the Purpose of the Contract and the type of service you are requesting from Contract Services. If the options in the Type of Review Requested drop down menu do not adequately address your needs, please provide additional information in the “Purpose of Contract” or “Additional Relevant Information” fields.
Relevant Date fields are optional. If you believe that any of this information will be useful to scheduling or providing review, please check boxes associated with the dates you intend to provide and fill out associated date fields.
Contract Information
Please accurately assess the priority of your request. Repeated use of ‘High Priority’ for submissions will result in deprioritizing of review of all agreements submitted by you personally or your department generally. This office services over 2,000 faculty members and 1,500 staff members supporting over 45,000 students. While we will strive to provide timely support, analysis, and feedback, those efforts are constrained by demand and limited resources, and abuse of the priority system to the detriment of others awaiting service will not be tolerated. Thank you for your patience and consideration.
Attachments
Please do not forget to attach relevant document(s).
Response and Processing Time Details
- Completed document requests will be emailed to you as a PDF file.
- Requests take a minimum of 15 business days (excluding weekends and holidays), and may take significantly longer depending on the nature of the request and demands upon the Contract Services office at the time of your request.
Contact Us
If you need assistance with your request after submitting, simply reply to the automated emails you will receive from us regarding this ticket.