Employee:
An employee of the CSU eligible for absences.
| Responsibilities |
Process |
Must certify absences entered is accurate including absences entered on his/her behalf and complies with state, and federal policy (legal and CSU) requirements.
Is not able to enter more absences than he/she has accrued or can report for a given month. Negative balances are not allowed.
Cannot approve his/her absences. |
Employees enters and submit his/her absences information.
Employee receives an on-screen certification of status of absences entry.
Employee may modify or delete absences submitted prior to it being reviewed and/or approved.
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Timekeeper (Reviewer):
An employee given access and authority to review absences information for a specified group of employees.
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Responsibilities
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Process
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May enter absences for an employee on an exception basis.
Time entered by the Timekeeper must be approved by the Manager. |
Timekeeper reviews absences entries for employees.
Timekeeper sets status to “Reviewed” and submits for approval.
Timekeeper may send an absence transaction back to an employee for modification using the “Needs Correction” functionality.
Timekeeper may modify/delete absences submitted by employees or absences he/she has entered on behalf of the employee.
Employee receives notification of changes entered on his/her behalf.
Timekeeper is able to generate reports to manage the review process. |
Manager (Approver):
An employee given access and authorized to certify absences and time information for employees who report to him/her. This is typically a Management Personnel Plan (MPP) employee.
| Responsibilities |
Process |
May enter time on behalf of employees directly reporting to him/her when employees are not physically able to do so.
Responsible for ensuring that only appropriate absences is approved |
Manager approves absences for employees reporting to them.
Manager may send an absence transaction back to employee for modification using “Needs Correction” functionality.
Manager may modify/delete absences entered by the Employee, Timekeeper or absences he/she has entered on behalf of the employee.
Employee receives notification of changes entered on his/her behalf.
Manager is able to generate reports to manage the approval process. |
Payroll:
The central office on campus that processes and audits payroll, including absences and time information.
| Responsibilities |
Process |
Responsible for administering the monthly Absence Management process from beginning to end, including the campus “Notification” process.
May enter/approve absences and time on behalf of employees with appropriate supporting documentation on an exception basis.
Responsible for auditing absences and “Comments.”
Administers access for the campus “Alternate” and “Proxy.” |
Payroll administers the overall Absence Management process.
Notifies the campus of the Absence Management monthly processing deadlines.
Administers updates for Proxy and Alternates.
Runs Prior Period process, enters adjustments, Catastrophic Leave and Donations.
Runs Absence Management Calculation and initial Audit reports to validate/audit time.
Re-runs Absence Management Calculation and final audit reports.
Finalizes absences and sends absence data to Time and Labor. |