Mailing list owners can use the L-Soft interface to manage their lists. To login to the interface, visit http://list.csulb.edu and log-in with your BeachID username and password.
The Dashboard is the primary tool for navigation through the interface. By default, the following columns are displayed. Also note that if you browse away and need to quickly navigate back to The Dashboard, you can click the "CSULB LISTSERV" graphic on the gold toolbar at the top of any page.
The preferences link is located on the upper right-hand corner of the gold tool bar. Use preferences to change the "Mode" or increase font size. Click Update to save any changes.
Wherever you see the question mark icon, click to receive more information.
List owners manage subscribers for all lists. Add or delete subscribers to the list from the List Dashboard. Find the list you want to add a subscriber to, click View under "Subscribers". In the "Add Subscriber" field, type the user's email address followed by a space and an asterisk and click Add Subscriber.
To add a batch of subscribers (plain text file only), click the Bulk Operations link. Select the preferred "Function" (add new subscribers to existing group, delete existing group, etc.), click Browse to locate the text file and click Import. An import confirmation message will appear above.
Mailing lists can also be nested within a list. To add a sub-list, from The Dashboard, click the Configure link > Distribution Tab and enter the name of the sub-list in the Sub-Lists field and click Save.
To delete a subscriber, from the Dashboard, click "View" under the "Subscribers" column. Check the box next to the names you'd like to delete and click the "Delete Selected Subscribers" button at the bottom left of the page. Click Submit.
Use subscription settings to control if automatic (Open), approved (By Owner) or no subscription (Closed) is allowed.
- Open = Anyone can subscribe, no approval necessary.
- By Owner = Only an Owner can add subscribers.
- Closed = New subscribers cannot be added.
Use Attachment Settings to control whether attachments are allowed and if so, what file type(s). Make changes and click Save to save settings.
Use the Send Settings to control who - if anyone - can send to the mailing list (Note: if the list is a moderated list, anyone may send, but the message will still need approval by a Moderator.). The most commonly used sender types will be: "public" or "editor", unless it’s a closed list, in which case this would be set to "Private".
Use the 'Reply to' setting to force who replies are sent to (list, sender, etc.). The sender's email will display in the "from" field of the original email and the full list address will display in the "to" field.
- List - Replies are directed to the list address
- Sender - Replies are directed to the original sender.
- Both - Reply to both the original sender and to the list
- None - No Reply is sent
- Specify - Replies are directed to the specified email address.
List owners can add or delete subscribers and change list configuration settings. To add or delete list owners, click Edit under the Owner heading, enter the owner's email address in the Owner field and click Save.
In situations where certain people will manage subscribers and others will manage the list configuration, a Configuration Owner can be created. A configuration owner has access to modify the list configuration settings while all other owners have access to add or delete subscribers only (not change the list configuration).
To request a Configuration Owner, submit a ticket to Desktop Support.
List owners manage moderators for all lists. A moderator approved messages to be sent in a Moderated list. To add a Moderator, click Edit under the Moderator heading, enter the moderator's email address in the Moderator field and click Save.
From the dropdown, select All to send messages needing moderation to ALL moderators. Select Round-Robin to send to moderators one at a time, in a particular order.
List owners manage editors for all lists. Editors can send a message to a moderated list without needing approval. To add an editor, click Edit under the Editor heading, enter the editor's email address in the Editor field and click Save.
The Configure and Tasks links on the Dashboard contain some of the more advanced list settings.
A subject tag is text that appears in the beginning of an email subject line wrapped by brackets and in all caps. This information is helpful for subscribers to easily search for or filter mail received from a list. Mailing lists migrated from CGP will retain the subject tag header. If there is no subject tag currently set, the default will be the name of the list.
To define a Subject Tag, from the Dashboard, click the Tasks > Subject Tags tab. In the Subject-Tags field, enter the tag and click Save.
To turn off the subject tag option, use the following steps:
- From the List Dashboard, click the "Configure" link.
- To the right of the "Complete List Header" window, click the "Edit Manually" link.
- Default-Options should equal "REPRO,NOACK" (delete ",IETF")
- Misc-Options should equal "UTF8_HEADER" (delete ",IETFHDR_SUBJECT_TAG")
- Click Save.
- From the List Dashboard, click the "View" link under "Subscribers".
- In the report columns area, check the box next to "Header Style" and click "Update".
- Click the "Check All" link to select all subscribers. Under "Header Style", in the dropdown, select "Full" and click "Submit". The header style should change to "Full" for all subscribers.
- To add a top or bottom banner, from The Dashboard, click Tasks > Banners tab.
- To include a top banner, click TOP BANNER HTML, type the header information in the Contents field and click Update.
- By default, the BOTTOM BANNER HTML contains an unsubscribe link. You can delete this link by deleting the text in the BOTTOM BANNER HTML 'Contents' field or create a new one.
It is suggested that list moderation be handled directly through the email. However, if a moderator would like to use the L-Soft interface, it is possible. Upon login, a moderator will see any mailing lists currently required moderation.
List owners can free their list if it is placed on hold by the LISTSERV server. They just need to send an email to the command address (listserv@list.csulb.edu) with “free listname (name of the listserv list)” in the body of the email.
The Distribution tab contains the keywords that determine the method of distribution for list message.
Daily-Threshold – Use this keyword to limit the number of postings that may be processed by the list in a calendar day (midnight to midnight, server time), and, with the addition of an optional second parameter, limits the number of postings that may be accepted from any individual user per calendar day (midnight to midnight in the server's local time zone).
The default is 50. When the value of the first parameter is reached, the list is automatically placed on hold, and the list owner or LISTSERV maintainer must issue the FREE listname command.
Note: It may or may not be advisable to increase this parameter for higher-volume lists – individual list owners should study the issue carefully before increasing the daily threshold of their high-volume lists.
When the value of the optional second parameter is reached by an individual user, the user is told that their posting will not be processed and that they should resend it later if they still want it to be posted. The list itself is not held in this situation. The default is to have no such limit, in which case the second parameter is not defined. List owners and list editors are exempt from the individual daily limit. There is no command to reset the limit for an individual user, although the list owner may update the header to increase the value.
To log out, click the Log Out link on the upper right-hand side of the toolbar.
Path =C:\LISTSERV\LISTS\ARCHIVE-TEST
Contact your college or department technical coordinator for assistance with managing lists. From the campus homepage search for "Technical Coordinator". If you have questions about the overall service, contact ITS-DesktopSupport@csulb.edu or call ext. 58344.
Announcement
Send= Owner
Subscription= Closed
Reply-To= Sender,Ignore
Ack= Yes
Confidential= Yes
Default-Options= REPRO,NOACK,IETF
Misc-Options= UTF8_HEADER,IETFHDR_SUBJECT_TAG,KEEP_EXCHANGE_DATA
Attachments= Yes
Mail-Merge= Yes
Validate= Yes,Confirm
Review= Owners
Errors-To= Owner
Auto-Delete= Yes,Full-Auto,Probe(10)
Notebook= No
Owner= kerri.sorenson@csulb.edu
Editor= kerri.sorenson@csulb.edu
.HH ON
A CSULB one-way announcement list template (rev 20140217)
.HH OFF
Moderated
Send= Editor,Hold,Confirm
Subscription= By_Owner,Confirm
Reply-To= Sender,Ignore
Ack= Yes
Confidential= Yes
Default-Options= REPRO,NOACK,IETF
Misc-Options= UTF8_HEADER,IETFHDR_SUBJECT_TAG,KEEP_EXCHANGE_DATA
Attachments= Yes
Mail-Merge= Yes
Validate= Yes,Confirm
Review= Owners
Errors-To= Owner
Auto-Delete= Yes,Full-Auto,Probe(10)
Notebook= No
Owner= kerri.sorenson@csulb.edu
Editor= kerri.sorenson@csulb.edu
LoopCheck= Spam-Delay(0)
.HH ON
A CSULB moderated list template (rev 20140217)
.HH OFF
Unmoderated
Send= Public
Subscription= By_Owner,Confirm
Reply-To= Sender,Ignore
Ack= No
Confidential= Yes
Default-Options= REPRO,NOACK,IETF
Misc-Options= UTF8_HEADER,IETFHDR_SUBJECT_TAG,KEEP_EXCHANGE_DATA
Attachments= Yes
Mail-Merge= Yes
Validate= Yes,Confirm
Review= Owners
Errors-To= Owner
Auto-Delete= Yes,Full-Auto,Probe(10)
Notebook= No
Owner= kerri.sorenson@csulb.edu
Editor= kerri.sorenson@csulb.edu
LoopCheck= Spam-Delay(0)
.HH ON
A CSULB unmoderated list template (rev 20140217)
.HH OFF
Discussion
Send= Private
Subscription= Closed
Reply-To= List,Ignore
Ack= No
Confidential= Yes
Default-Options= REPRO,NOACK,IETF
Misc-Options= UTF8_HEADER,IETFHDR_SUBJECT_TAG,KEEP_EXCHANGE_DATA
Attachments= Yes
Mail-Merge= Yes
Validate= Yes,Confirm
Review= Owners
Errors-To= Owner
Auto-Delete= Yes,Full-Auto,Probe(10)
Notebook= No
Owner= kerri.sorenson@csulb.edu
Editor= kerri.sorenson@csulb.edu
.HH ON
A CSULB discussion list template (rev 20140217)
.HH OFF