Overview
You can send a meeting request to one or more people. When creating a meeting request, you can add attachments, set a location, and use the Scheduling Assistant to choose the best time for your meetings.
Instructions
To schedule a meeting with other Exchange users based on their availability, click “New Meeting” on the Home tab of the Calendar, or New Items > Meeting on the Home tab in any other folder.


- The Meeting Request window should appear.

- Fill in the meeting attendees, the subject of the meeting, the location (if desired), the start and end time, and date for the meeting

- If you would like to reserve a room, click the "Rooms" button.

- When the room has been located in the list, double click it and click OK.
- Click the “Scheduling Assistant” button on the ribbon to view the availability of attendees and the room in one view. You can click and drag an area on the grid to set a time for the meeting:

- You can also click the “Requirement” column to choose whether specific attendees will be required, optional, or just a resource (such as a room):

To toggle back to the appointment view, click “Appointment” in the Show group of the Meeting tab. Click "Send" to send meeting invite.